Alpine Theatre Project – Position Description – Development/Managing Director
Title: Development/Managing Director
Reports to: Board of Directors
Hours: 40+, many nights and weekends
Alpine Theatre Project is an acclaimed Equity theatre company located in Whitefish, Montana. It brings artists from Broadway and other major regional theatres to perform in the beautiful Flathead Valley in productions ranging from classic musicals to contemporary drama. Its Honorary Board includes such entertainment luminaries as John Lithgow, Olympia Dukakis, Robert Goulet, Henry Winkler, and more. The charming town of whitefish is located in the breathtaking Northern Rocky Mountains, surrounded by towering peaks, glacial valleys, and pristine lakes, and was voted one of the “10 Coolest Small Towns in America” by Budget Travel Magazine.
Job Summary: Development/Managing Director will be working alongside the founding artists of the company and will plan, coordinate and implement fundraising efforts. They will also be responsible for the daily operations of the company; setting short and long term goals; identifying process improvement opportunities; and have fiscal responsibility for the theatre. ATP is an up and coming, ambitious, passionate company that is looking for someone of the same qualities to join the team.
Duties and Responsibilities
- Develop an overall fundraising strategy, including goal setting and evaluation, with the Board of Directors.
- Plan, coordinate and implement all contributed income programs, including foundation, corporate, government and individuals. Create numerous, efficient and compelling opportunities for donors to support ATP. Make the experience of giving satisfying and rewarding for all.
- Create and maintain a functional Development calendar.
- Develop, write and submit all grant proposals and appeals.
- Research and cultivate new funding prospects in all areas and for all projects.
- Maintain donor database to track past funding and future funding opportunities.
- Oversee all gift acknowledgements and manage all donor recognition activities.
- Manage, in close collaboration with Artistic Director and selected Board committees, all aspects of ATP’s fundraising events including the annual party.
- Forecast, evaluate and prepare reports regarding contributed income and fundraisers.
- Recruit, schedule, and maintain volunteers for various tasks including administrative, marketing, and production assistance to achieve greater community involvement. Maintain knowledge of advancement and changes that are pertinent to raising money within the community, to the organization’s mission and programs, and to the development profession.
Finance and Administration
- Act as Chief Financial Officer. In conjunction with the staff, be responsible for the financial planning and financial well-being of the organization, including but not limited to budgeting, accounting, payroll, audit and investments.
- Act as chief advisor to the Board of Directors and its committees, serving the Board and its committees in a way that helps facilitate the successful completion of its duties and the work of the Board.
- In collaboration with the Board of Directors and the Artistic Director, develop short and long-term goals and plans for the organization.
- Oversee the Marketing Director to ensure that the Marketing plan is executed on time and on budget.
- Oversee daily administrative tasks of the organization.
- Supervise the administrative arm of the organization, including but not limited to Marketing, Box Office, Bookkeeper and Production Manager.
- Identify areas which need improvement or additional resources and work towards providing those additional resources (funding, personnel, etc.).
- Maintain clear and consistent communication with Artistic Director.
- Maintain positive relationships with all stakeholders, including, but not limited to donors, media and season ticket holders.
- Maintain an active presence in the community, particularly the arts community in order to represent and advocate for ATP and the arts in general.
- Prepare a development plan for other staff positions. Create a compelling vision for the Managing Director and guide the growth of this position for other opportunities and/or succession.
- Four-year degree or minimum of five years significant experience in the field of management and development, and demonstrated success in fundraising required. Development and/or management experience in an arts organization desirable.
- Superior writing, organization and communication skills.
- Strong computer skills required. MS Word and Excel required; experience with QuickBooks, Google Apps and database platforms a plus.
- Flexible, interpersonal skills, initiative, a strong work ethic and the ability to work alone and within a group.
- Must be a self-motivated person who possesses passion, energy, and an insatiable desire to see this vital arts company succeed.
Start Date: March 15, 2013
Pay: Salary is commensurate with experience and qualifications.
To apply send:
· Cover letter of interest
· 3 references with permission to contact
via email to firstname.lastname@example.org in Word or PDF format,
Complete application packages should be received no later than February 15, 2013.