FLSA Status: Non-Exempt
Accountable To: Chief Financial/Development Officer
Position Status: $16.82/hr Full Time
Prepared By: Associated Employers
Revision Date: August 15, 2011
A COMPLETED Community Action Partnership of NW MT application must be received by CAPNM at 214 Main Street or PO Box 8300, Kalispell, MT 59904 no later than 5:00 pm on Thursday August 29, 2013.
Provide administrative support for Agency projects and programs to alleviate the causes and impact of poverty in the community. Assist with the planning process and carry out the plans, identify new resources, researches and develops grant applications, and designs and updates Agency publications. Acts as the Agency’s liaison for media and community relations.
Essential Duties and Responsibilities:
• Grant research, writing and management- % of time, 30%
Work closely with Chief Financial/Development Officer, the Executive Director, other Agency staff and funding sources to research, develop and write special project and Agency grants. This includes interpreting RFPs, NOFAs, federal register, budgets, expense reports, maintaining all associated grant records and ensuring complete files.
• Development and reporting- % of time, 30%
Work with Executive Director, Agency staff, funders and government officials to organize and set goals to develop new and existing projects and programs. This involves the following activities: assisting with project development including design, vision, start-up, administration, budgeting, regulations, work plans, and implementation. Assist with the Agency’s strategic planning, establishing priorities, writing grants and applications, developing and maintaining Agency-wide reporting compatible with CSBG and ROMA requirements. Prepare annual CSBG IS report and develop annual CSBG work plan. Also, research and maintain community statistics by conducting the Community Needs Assessment (CNA), and utilizing other available databases.
• Marketing and public relations- % of time, 30%
Take the lead to promote Agency goals, programs and activities throughout the service area. Work with staff, the Executive Director, the media and the public and private sectors to increase participant and community awareness, volunteerism and involvement in Agency projects, programs and fundraising. Coordinate with other service providers in negotiations of joint venture agreements and knowledge sharing, obtain community and local government support, assist with and facilitate community development by participating in community groups, and promote the Agency through contact with the media. Prepare Agency Annual Report, brochures, display boards and other publications.
• Agency liaison- % of time, 5%
Work with the Chief Financial/Development Officer, Executive Director, other Agency staff, community members and local or state officials as the Agency liaison for Results Oriented Management Applications (ROMA). Coordinate and arrange ROMA training for the staff and Board of Directors. Work with the community to determine their concerns and needs.
• Strategic business planning- % of time, 5%
Participate with the Executive Director, supervisory staff and the Board of Directors in the strategic planning process. Help develop long and short-term goals, especially from the CNA results and ROMA perspective, to ensure the continued success of the Agency.
• Other duties as assigned and required
Minimum Qualifications (Experience/Education):
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the education, certification, licensing, experience, knowledge, skill and/or ability required.
• Bachelor’s degree or equivalent combination of work experience and post secondary education
• Two years experience in developing grant and funding proposals preferred
• Two years experience in a management or supervisory role preferred
• Experience working with people from various socio-economic and educational backgrounds
• Ability to understand financial statements
• Good working knowledge of RFPs, federal register, and budgeting preferred
• Good working knowledge of federal, state, local and private funding sources
• Excellent interpersonal, written and verbal skills
• Must possess and maintain valid Montana driver’s license
• Must possess proof of and maintain personal auto insurance
• Must be insurable under CAPNM’s auto liability per insurance carrier’s requirements
Physical Demands & Working Conditions:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• Frequent sitting
• Occasional standing and walking
• Intermittent bending, stooping and squatting
• Full use of hands and arms on a frequent basis frequently
• Frequent repetitive movement, especially with hands and arms
• Continuous use of keyboard
• Lifting, carrying, pushing or pulling up to 30 lbs occasionally
• Normal hearing both in conversation and with a telephone on a continuous basis
• Frequent speaking in a clear and understandable manner
• Good close, distant and peripheral vision and ability to distinguish colors
• Some exposure to wet and/or slippery conditions
• Occasional exposure to annoying odors
• Work requiring continuous attention to detail
• Frequent work with deadlines
• Travel by auto with exposure to moving traffic in year round weather conditions
• Travel with overnight stay
• Some exposure to offensive language, angry clients, and public threats
• Day shift with some evening and weekend hours