Special Projects/Administrative Assistant

Discovery Developmental Center

Job title:                   Special Projects / Administrative Assistant

Reports to:               Director

Wage:                         DOE

Work hours:             10-15 hours / week with flexible scheduling options

Summary

This position provides support to the Director and to the DDC Board of Directors for a variety of special and ongoing projects including, but not limited to, Web-Site & Social Media maintenance and upkeep, Data Base management, Special Event coordination, materials development, Administrative support, and other duties as needed.

Essential Duties and Responsibilities

Web-Site Maintenance & Upkeep

  • Update Staff and Board pages as needed, maintain accurate Resources page, and update / upload web-site PDF documents as needed.
  • Develop a “What’s New” link on web-site that can be updated quarterly.
  • Develop password-secured Family and Staff pages on the current web-site.
  • Work with Director and teaching staff to develop and maintain Blogs and places for family friendly communications and downloads.
  • Work with Director and Board of Directors to develop a Donor page that will maximize donor contributions.
  • Work with Director to maximize Face Book page likes and web-site visits.

Data Base Management

  • Manage family and donor records including data entry, database maintenance, and creating reports.
  • Prepare and send mailings, including family and donor solicitations, invitations, and acknowledgements.
  • Work with Director and Board of Directors in developing communications to maximize giving levels.

Special Event Coordination

  • Participate in committee planning meetings and create meeting reports for distribution to members.
  • Develop marketing materials and activities based on timeline and priorities of each event.
  • Track income and expenses related to event and maintain relevant database.
  • Work closely with Director, Board of Directors, and committee members to ensure successful event and prepare final reports.

Minor Duties

  • Assist with enrollment tasks as needed throughout the year.
  • Participate in phone call communications with families and community members.
  • Participate in monthly Board Meetings as needed.

Supervisory Responsibilities

  • None

Qualifications

Position requires strong computer skills and basic knowledge of web-site technology, excellent communication skills, and a professional and friendly demeanor. Because of the flexible scheduling, the position requires a good work ethic and the ability to multitask.

Education/Experience

  • High School diploma or GED.
  • Proficiency with computers and technology
  • Experience with Microsoft Office Suite (Word, Excel, Access, Publisher, Outlook)
  • Experience in back-end web-site technology

Interpersonal/Communication Skills

  • Excellent oral and written communication skills and the ability to work cooperatively with staff, children, and families, as well as maintain confidentiality of information on children and families in our program.
  • Effective organizational, problem solving, time management, and analytical skills.
  • Ability to present a positive image of the program to the community.
  • Commitment to DDC mission

Work Environment

Working within an environment with young children requires the ability to work under sometimes noisy and chaotic conditions. Occasional unpleasant odors associated with toileting and diapering may be encountered. There is possible exposure to communicable diseases.

Licensing Regulations and Required Trainings

State childcare regulations require all employees to have current immunizations, including but not limited to MMR and/or Rubella immunity and Tetanus (DT). Release of information for background checks and Department of Motor Vehicle records is required. Fingerprinting may be required. In addition, training in mandatory reporting is also required. Other trainings may be required in the future.

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