Big Brothers Big Sisters of Flathead County
Administrative Assistant Job Opening
Our mission: to provide children facing adversity with strong and enduring, professionally supported 1-to-1 relationships that change their lives for the better, forever.
Reports to: Executive Director
Works in coordination with: Agency staff and volunteers
Hours per week: 20-30
Compensation: $11.00 + Paid Time Off
To apply: Email, or mail cover letter, resume, and at least 3 references to jesse@bbbsfc.org. Resumes without cover letters will not be considered. Position will remain open until filled.
Job Summary: The Administrative Assistant is responsible for the general day-to-day operations of this small, community-based nonprofit organization. This includes all aspects of administrative support for agency activities and fundraising events as assigned by the Executive Director – including but not limited to word processing, data entry, photocopying, filing, and recordkeeping.
Minimum Qualifications:
- High school diploma or equivalent
- Positive background check (cost covered by BBBS)
- Ability to work with confidential information on a daily basis and respect the nature of the data
- Ability to be a self starter and quick learner, prioritize effectively, organize workload, meet deadlines, be flexible, pay careful attention to detail, work independently, and thrive as part of a team
- Ability to maintain professional work standards with little supervision
- Proficiency with Microsoft Word and Excel; Social Media; basic website updates
- Excellent oral and written communication skills
- Basic knowledge of office equipment and procedures
Desired Qualifications:
- Bachelors degree
- Experience with nonprofit and community-based organizations
- Fundraising experience
- Educational or professional experience in social work case management
Essential Duties and Responsibilities
General Administration:
- Answer all incoming calls and route to appropriate staff
- Make outgoing calls as requested
- Process all incoming and outgoing mail
- Filing and photocopying as needed
- Assist with agency record /database maintenance
- Coordinate mailings as needed to families, donors, and volunteers
- Order and maintain office supplies
- Receive, record, and deposit payments
- Help support and maintain email listservs
- Track donations, both cash and in-kind
- Provide administrative assistance to the Executive Director, program, and fund development staff as needed
Program Support:
- Process all client and volunteer inquiries and applications
- Maintain accuracy and confidentiality of client and volunteer records and database information
Fundraisers and Special Activities:
- Promote fundraisers and special activities
- Design and distribute brochures, posters, and tickets as necessary
- Assist with agency special events for children, parents and volunteers
Fundraisers and Special Activities:
- Promote fundraisers and special activities
- Design and distribute brochures, posters, and tickets as necessary
- Assist with agency special events for children, parents and volunteers